- Ontario Provincial Board Meeting Minutes of May 8, 2005

1. Meeting called to order by Mike Evans at 10:15 AM

2. Attendance Well attended. Mike Evans thanked all for attending.

3. Minutes of the February meeting were read by Scott Grundy, Randy Roloson made a motion to accept the meeting minutes as read and was seconded Gord Pye. All were in favor and Motion Was Passed.

4. Financial Report
Scott Grundy presented a financial statement to the group and reported that there was an account balance of $21,200.20.

Reported that a couple 10% gun raffle rebate cheques were still outstanding. Tom Howe made a motion to accept the financial report as presented and was seconded John Todd. All were in favour and Motion Was Passed.

5. Old Business
· Calling Competition -
Timberline Strutter's Chris Patty, in cooperation with North Hastings's Chapter,
will host national calling competition. Some financial responsibility will be required by the Provincial Board to make this event successful.

· RD Expense -
Kevin Townsend purchased a wireless microphone system for use at banquets within the budget approved at the February board meeting.

· National JAKES Event -
Only nine names were submitted for the draw to send a JAKE to the National JAKES day. Rick Dafoe's chapter, Kawartha Wild Turkey's, Daniel Heath was the successful candidate.

· Chapter President's Day -
A chapter president's day will take place on September 10, 2005.

Planned events are a sporting clay shoot and barbeque which be held at the Otter Valley Rod & Gun Club.

Tom Howe will host overnight camping, fishing and meeting room on Sunday September 11, 2005.

The provincial chapter will pay for two people from each chapter to attend the shoot. All chapter members are invited and encouraged to attend the sporting clay shoot but an additional fee will be charged. Mike Evans is working on discounted hotel pricing for those wishing to attend from various parts of the Province. Maps and agenda's will be available at a later date. Registration to Mike Evans deadline is to be August 1, 2005.

· Super Fund Requests -
All super fund requests are to be into Randy Roloson by August 15th and can be mailed to him at RR #6, Simcoe, N3Y 4K5 or faxed to 519-582-4558. Mike Evans reported that superfund requests for chapter events such as WITO and JAKES events go directly to him for approval at any time of the year and that $400 is allotted for JAKES events and $550 is allotted for WITO events.

· Provincial Board Elections -
All nominations are to go to Jake Playne, RR #1, Perkinsfield, Ontario, L0L 2J0 and first nominations will be at the September meeting.

· Provincial Scholarship -
A $1000 provincial scholarship was awarded to a student from the Elgin Wild Turkey Chapter area and was presented and paid from the provincial account at their banquet. A super fund request form will be completed
and submitted to National for this scholarship.

· Past Treasurer -
Mike Evens will follow up with the Provincial Crown on this subject as only the first cheque for payment was issued and received.

· 2004 Gun Draw -
Reimbursement for $247.24 to Kevin Mc??? Will occur once his full name and address are established and given to the board. This reimbursement is required as he won a gun in the Provincial draw and the firearm he won was substituted for a firearm of much less value.

6. New Business

· Calling Competition -
Canadian Grand Nationals to be held in Maynooth on September 17 in Maynooth. Chris Patty has requested the use of the NWTF booth for this event and will contact Kevin Townsend on the where a bouts of the booth.

Chris Patty suggests that at least one member from each chapter attend and compete at this event. Chris Patty made a motion
that the provincial board pays for 1st, 2nd and 3rd place trophies for the Sr. division at a cost of $1100.00 USF.
Adrian Lynde seconded the motion, all were in favor and motion was passed.

· 2005 Provincial Gun Draw -
Tom Howe of the Elgin Wild Turkey Chapter will administer the draw again and apply for the license. Mike Evans received a quote on 30 guns from Tromblays Tackle Box for $14, 714.25 with taxes. The gun draw format was discussed
at great length and was determined that it was limited to hunters and that the 10% rebate to each chapter may be a good incentive for ticket sales. Tom Howe made a motion that the 2005 provincial gun draw consist of four (4) Winchester Super X Model 2 Camo Turkey guns (1 drawn each week) and a balance of Bass Pro Gift certificates, ranging in values from $200 to $1000 up to a maximum total of $20,000 in total prizes awarded for the 2005 draw and all prizes to be drawn at the November provincial board meeting, motion was seconded by Randy Roloson all were in favor and passed.

· National Jakes Event -
All chapters are required to submit a JAKES name to the Provincial President to go into a draw for the 2006 National JAKES day prior to the February 2006 Provincial Meeting at which time the draw will take place.

· Chapter Presidents Shooting Event -
This event is being organized by Mike Evans for September 10 & 11. All chapters are encouraged to attend and are requested to bring a door prize or raffle prize. See registration form included within.

Open discussion called by Mike Evans -
Tom Howe did a banquet for Chatham at the request of Kevin Townsend who was unable to attend. Tom ended up with expenses that were to be covered by Kevin Townsend but was unable to get the credit card information to the hotel and resulted in this expense for Tom. The Chatham banquet was to reimburse Tom but did not happen. Previously motions were made to have the Provincial account cover any expenses incurred in this manner. Randy Roloson stated that he has talked to national and that Kevin Townsend is responsible for these expenses and not the Provincial account. This issue has been discussed to
death in the past and Jack Playne will discuss this with National and get an official written policy on this issue from National. The board was disappointed that Kevin Townsend was not able to attend this meeting and the fact that he did not call Mike to let him know he was not able to attend. Bass Pro Shop was to donate a percentage of grand opening day sales, estimated to be $10,000 to the Provincial Board. Kevin Townsend has told Mike Evans that this will happen and Mike will follow up with Kevin to find out the status of this.

7. Adjournment -
A motion for adjournment was made by Jack Playne at 12:05 pm, seconded by Tom Howe, all were in favor and Motion Was Passed.

8. Meeting Schedule

September 11, 2005 Tom Howe's Cabin Elgin Wild Turkey Chapter,
Aylmer
November 20, 2005 Bass Pro Shop, Vaughn Ont.

If you cannot attend the meeting in May and cannot have your chapter represented through an alternate from your chapter
YOU ARE EXPECTED TO CONTACT MIKE EVANS AT 519-586-9713